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UBO Register &Beneficial Owner Filing
Beneficial owners identified, registers of beneficial owners, partners and nominees prepared, and filings made with your licensing authority and kept up to date as ownership changes.
- Beneficial Owners Identified
- UBO Register
- Authority Filing
- Change Updates
- Penalty Avoidance
Published Updated
Know and Record Who Really Owns the Company
Under Cabinet Resolution No. 109 of 2023, UAE companies must keep a register of their beneficial owners: generally anyone who owns or controls 25% or more of the company, or otherwise ultimately controls it. The information must be filed with the licensing authority and kept up to date.
Identifying beneficial owners is simple for a company owned by individuals, but less so with holding companies, trusts or nominee arrangements. We trace ownership through each layer, prepare the required registers, file them with your licensing authority and update them whenever ownership or control changes.

How UBO Compliance Works
Five steps to a compliant register.
- 01
Ownership Mapping
We trace ownership and control through every layer of your structure.
- 02
Beneficial Owners Identified
Individuals meeting the ownership or control tests identified.
- 03
Registers Prepared
Registers of beneficial owners, partners or shareholders and nominee directors prepared.
- 04
Authority Filing
Information filed with your licensing authority.
- 05
Ongoing Updates
Registers updated and refiled when ownership or control changes.
What You Need to Provide
Typical information for UBO filing.
- Trade licence and MoA
- Passports of all individuals with ownership or control
- Corporate documents for any company shareholders
- Group structure chart
- Details of nominee arrangements, if any
Why Use TMFS for UBO Compliance
UBO errors can mean fines and banking questions.
Ownership traced through every layer
Registers prepared correctly
Filed with your licensing authority
Updated after every change
Consistent with bank KYC records
Linked to share transfers and amendments
The TMFS Advantage
What sets our UBO service apart.
Structure Mapping
Complex and multi-layer structures traced properly.
Correct Registers
All required registers prepared, not just one.
Kept Current
Updates filed whenever ownership changes.
Bank Consistency
Records that match what your bank holds.
Why Companies Choose TMFS for UBO Filing
Three things clients mention most.

Accurate records
The right people identified and recorded.
No penalties
Filings made and updated on time.
Joined-up
UBO records updated with every ownership change.
What Clients Say
Feedback from founders who set up with TMFS.
UBO Filing: Frequently Asked Questions
Common questions about beneficial owner rules in the UAE.
Who is a beneficial owner?
Does this apply to free zone companies?
When must the register be updated?
What if no individual owns 25%?
What are the penalties for non-compliance?
Cabinet Resolution No. 109 of 2023 (Beneficial Owner Procedures) · UAE Ministry of Economy
Prepared from publicly available guidance from your licensing authority and UAE federal law as of October 2026. Time Machine Financial Services is independent of your licensing authority and is not affiliated with or acting for any UAE government authority.
Beneficial owner rules, deadlines and penalties change. Confirm the current position for your situation with your licensing authority, or ask us, before acting on this page.
Speak to a UAE setup specialist
Tell us what you need and a consultant will reply within one working day, with no obligation.
- The consultant you speak to stays on your file
- A straight answer on structure, cost and timeline
- A reply within one working day
- A free 20-minute consultation
Need Your UBO Records Sorted?
Talk to a TMFS consultant about identifying, filing and updating your beneficial owner information.
Book a Consultation